It is a specific folder structure with workflow. Payroll folders are generated automatically every month.

Files that are uploaded must be in a certain format and include a personal number of an employee at the beginning. This way, the file is sent automatically to the correct employee only.

Please note a TULIP setup you see always depends on custom requirements and access settings of TULIP for your company. Not all companies use the Payslip distribution functionality.

Location

You can access payslips folders through Payroll Uploads directly for the current payroll run.

One payslip file per month for each employee.

Root Folder » Client’s country » Client’s name » Payroll » Year » Month » Payslips

Payslips

For example, 1562 is a personal number of an employee, so the file´s name is:

1562-Smith Jason-May-2022.pdf

Also, after the personal number, one of those signs must follow to separate the personal number from the rest of the file´s name:

Actions

When you upload files into a payroll folder and responsible person approves it, relevant employees can see, process, and download those files.

An e-mail notification IS sent to allowed employees.

You can delete any file. The file is just removed from the folder and employees cannot see, process, or download it anymore.

An e-mail notification is NOT sent.

Not allowed actions

A workflow is connected to each payroll folder, for this reason you cannot:

• change a name of the Payroll folder (you can rename only files inside)
• delete the Payroll folder or monthly subfolders (you can delete only files inside)
• create a subfolder in Payroll folder (you can only add files inside this folder)

Step 1 – Tile

Go to Payroll Uploads tile.

Step 2 – Folder

Default view is that TULIP shows you the current-month folder waiting for Payroll Uploads.

You can see and follow the path as displayed in the picture: Root Folder » Client’s country » Client’s name » Payroll » Year » Month » Payslips

Click on the + Add files button.

Step 3 – File name – format

The file must be saved with a name in a certain format. This way TULIP can send the file to the correct employee.

Include a personal number of an employee at the beginning:

• For example, 1562 is a personal number of an employee, so the file´s name is:
• 1562-Smith Jason-May-2022.pdf

Also, after the personal number, one of those signs must follow to separate the personal number from the rest of the file´s name:

Step 4 – File name – other formats

You can add other data into the file´s name but you must use the correct format. See the picture.

Step 5 – File name – displayed version

This is how the employee sees his/her payslips in My Payslips tile.

Step 6 – File

Search folders in your PC to find the required payslips.

Click Open.

Step 7 – Approve

The file is now uploaded to TULIP. Click on the Approve button. It must be approved to make it visible to the employee.

Step 8 – Comment

Add a note or comment for the employee, if needed. Click ok.

The payslip is now available for the employee in his/her TULIP account.