Introduction
Managers, Team leaders (or other allowed persons) can add, remove or edit shifts of employees. They can approve attendance requests created by their subordinates and also approve and close attendance period of their subordinates.
Useful links
- Check a general Shift plan manual
- Create Attendance requests in Shift plan, approve their requests (or see all Attendance requests manuals)
- Shifts: Add, edit or remove a shift, Create shortcuts for favorite shifts, edit shifts manually (edit shift times)
- See Attendance period closure manuals – Approve or decline Attendance period of your subordinates, reopen the closed period etc.
Please note a TULIP setup you see always depends on custom requirements and access settings of TULIP for your company. Not all companies use the Shift Plan functionality.
Frequently asked questions
I cannot edit the shifts / calendar.
If the buttons for days are light-grey and non-clickable – the calendar is not editable.
- it might mean that the calendar has only fixed shifts (this can be changed in calendar settings).
- or that the attendance period for this month is already closed (it can be revoked by an HR Admin).
What does the PHP, N/A, PH mean in the plan?
Those labels (especially PH, PHp) depend on your company settings. The default setting for a paid holiday day shift & how those shifts behave in attendance can be customized to your needs.
- N/A – Not Available – There is an attendance request (absence) planned for this day
- PHp – Public Holiday, paid (paid shift, worked, with an extra payment) – It is a short name for working on a public holiday day. The employee has a planned shift for this day. It means there is some sort of extra payment, too.
- PH – Public Holiday (paid as a regular shift, but not worked) – It is a short name for a public holiday day. The employee does not work on this day. It means he receives payment for this shift just as if he/she worked on a regular day.
Will the attendance request be deleted when I change employee’s calendar?
If you change an employee’s calendar, any unapproved or approved Attendance requests planned for the future will be automatically discarded.
What can employees & managers see, access and do in Shift Plan?
Employees can display own shifts, their team members´ shifts, and create attendance requests – click here to go to manual for employees.
Manager (teamleader, assistant…) may be allowed to read, plan and change shifts and also approve attendance of subordinates in his/her own team – click here to go to manual for managers.
An HR Administrator may be allowed to read, plan and change shifts and also approve attendance of all employees in a company.